1. Data controller
Your personal data are processed by Obuda University (Hungary, Budapest, 1034, Bécsi út 96/B). If you have any queries about the process or how we handle your information please contact us at:
Dr David Manlove
ENCKEP COST Action Management Committee Chair
School of Computing Science
Sir Alwyn Williams Building
University of Glasgow
Glasgow G12 8QQ, UK
Tel: +44 (0)141 330 2794,
Every COST Action participant and visitor of our website, people who use our services, e.g. who subscribe to ENCKEP mailing lists, register for meetings and email us.
3. What information about you do we handle, why do we handle that information, what is the legal basis for those processings and for how long do we retain the information?
On top of the personal data collected and processed by the COST Association in the framework of this COST Action, for which you can consult the privacy notice for e-COST,
As COST Action Participant,
Based on your consent (article 6.1.a) of the GDPR), we :
- publish your contact details on the COST Action CA15210 website and other communications tools or publications for communication purposes;
- take and use pictures/videos where you appear taken or made during a meeting / an event of or related to the COST Action CA15210 on the COST Action CA15210 website and other communications tools or publications for communication purposes.
You have the right to withdraw your consent at any time by sending an email to . Withdrawing your consent means that the collected personal data will not be used any longer. However, use made of your data in the past remains valid.
When you subscribe to ENCKEP mailing lists:
Based on your consent (article 6.1.a) of the GDPR):
- We collect and process your identification data (first name, surname and email address) for registration and delivery of our emails. The service provider that is used to run the mailing lists is hosted at the University of Glasgow, UK.
You may unsubscribe from our mailing lists by sending an email to at any time. We will not keep your data once you have unsubscribed.
Based on our legitimate interests or those of the COST Association (article 6.1.f of the GDPR),
- whether you have special dietary requirements or other specific needs. Those data are collected for the organisation of the event.
whether you are in agreement with us:
- including your contact details in the list of participants to the event that is made available on the COST Action website / to all participants for networking purposes;
- taking and using pictures during the event for promotional and information purposes.
- right to request from us access to and rectification of your personal data;
- right to request erasure of your data (right to be forgotten) in the cases foreseen by article 17 of the GDPR ;
- right to obtain from us restriction of processing where there is contestation about the data processing for a period enabling to solve the issue;
- right to data portability;
- where the processing of your personal data is based on your consent, you have the right to withdraw your consent at any time. Withdrawing your consent means that we will not make use of your data any longer, including pictures. However, use made of your data in the past remains valid.
When you email us, chat with us or otherwise contact us:
We process your contact details, when required, in order to provide you with the requested support. This data processing is based on your consent (article 6.1.a of the GDPR).
When you register for events:
Based on your consent (article 6.1.a) of the GDPR):
When you register for events, we collect your identification data (name, first name, title, email address, and phone numbers) and professional data (position and institution).
When you register for events, we also ask you
We do not keep your dietary requirements or other mentioned specific needs for longer than the event.
Not providing your consent for taking pictures is without impact on your participation to events, workshops or webinars.
The data we collect are kept as long as you do not oppose to it.
When you contact us to make use of your data subject rights:
We process your contact details and the proof of your identity you send us in order to address your request. We can also depending on your request process other personal data we have collected also in order to address your request.
This data processing is for compliance with legal obligations to which we are subject (article 6.1.c of the GDPR).
4. Use of service providers and transfer to third parties
Our website uses Google Analytics, a service which transmits website traffic data to Google servers in the United States. Google Analytics does not identify individual users or associate your IP address with any other data held by Google. We use reports provided by Google Analytics to help us understand website traffic and webpage usage.
Those service providers otherwise referred to as data processors are third parties who provide elements of support to us. We have contracts in place with our data processors. They cannot do anything with your personal information unless we have instructed them to do it. They will not share your personal information with any organisation apart from us. They will hold it securely and retain it for the period we instruct.
We do not transfer any of your data collected as mentioned above to any third party for commercial purposes.
Website hosting company:
Phone: +36 1 789 2 789, Fax: +36 1 789 3 789
Address: 1538 Budapest, Pf.: 510.
5. How do we protect your personal data?
Your personal data are handled in full confidentiality. We make all necessary effort to take technical and organisational measures that might be required so as to ensure security of your personal data.
6. How long is the information retained for?
Data retained by local organisers of meetings regarding participants who attended will be deleted at the end of the Action.
Mailing lists will be retained for 1 year beyond the end of the Action to allow participants to be contacted in case any details regarding finalising deliverables and advertising follow-on events / projects need to be communicated.
The Action website and its content will be maintained for 5 years beyond the end of the Action.
7. Your rights
Under the General Data Protection Regulation (Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (GDPR), you have rights as an individual which you can exercise in relation to the information we hold about you:
To exercise those rights, please send us an email to together with a proof of your identity or write us to the following address: Dr David Manlove, School of Computing Science, Sir Alwyn Williams Building, University of Glasgow, Glasgow G12 8QQ, UK
Please note that you always have the right to lodge a complaint with the Supervisory authority of the EU country of your choice.